Property Management Services in Worthing
We provide a range of services from block management of purpose build developments, private estates, converted and extended properties to stunning listed buildings.
Property Management Services
Our Services: Comprehensive Property Management, Built on Trust and Expertise
At DFC Property Management, we provide an end-to-end service offering that combines hands-on expertise, regulatory compliance, financial clarity, and operational excellence. Whether managing purpose-built developments, listed buildings, or mixed-tenure estates, we tailor our services to meet the specific needs of Freeholders, RTM Companies, Developers, and Residents’ Management Companies.
Below is a structured overview of our core service pillars:
Our Services
️ Financial & Administrative Management
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Service Charge & Ground Rent Collection: Transparent invoicing, efficient collection, and detailed budget reporting.
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Credit Control: Robust arrears management with clear communication and legal compliance.
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Company Secretarial Services: Handling statutory filings, AGM/EGM support, minute-taking, and company governance.
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Annual Budgeting & Financial Reporting: Professionally prepared, fully auditable accounts, shared via client portal.
Compliance & Risk Management
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Health & Fire Safety Oversight: Full implementation of:
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Regulatory Reform (Fire Safety) Order 2005
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Fire Safety (England) Regulations 2022
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Building Safety Act 2022
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Fire Risk & Asbestos Assessments: Commissioning, documentation, and remedial oversight.
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Section 20 Consultation: Management of statutory consultation process for major works and qualifying long-term agreements.
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Resident & Director Briefings: Ensuring all stakeholders understand compliance responsibilities and updates.
️ Operational Oversight & Site Services
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Site Inspections: Scheduled estate inspections with digital reporting and photographic audit trails.
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Contractor Procurement & Management: Vetting, tendering, onboarding, and monitoring performance of all service providers.
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Planned Maintenance & Major Works: Full-cycle project management with proactive scheduling and cost control.
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Defects & Warranty Management: Liaising with developers and NHBC or warranty providers on behalf of clients.
Technology, Transparency & Communication
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Client Dashboard Access: Real-time access to financials, maintenance logs, compliance documents, and meeting minutes.
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Resident Communication Hub: FAQs bulletins, maintenance updates, and service request portals.
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Digital Recordkeeping: All compliance, contractor, and financial documents stored and accessible via secure systems.
Why Choose DFC?
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No commissions, no hidden mark-ups—ever.
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Proactive, not reactive—we identify and resolve issues before they escalate.
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Human and tech-driven—our bespoke systems empower clients while our team delivers personal service.
Our Service Charge and Basic Administration include:
DFC Property Management delivers a fully compliant and transparent financial administration service that ensures complete confidence for clients, directors, and residents alike. Our service charge management processes are structured in accordance with the latest RICS Residential Management Code and are designed to be auditable, efficient, and client-focused.
We offer end-to-end administration of your property’s financial affairs, including:
Income & Collections
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Service Charge & Ground Rent Collection: Collected on the lease-defined due dates with accurate demand notices and clear breakdowns.
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Credit Control Procedures: Tiered reminder system including polite prompts, formal notices, and legal escalation when required.
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Client Communication: Real-time updates on collection status and arrears summaries available through the client portal.
Banking & Financial Governance
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Designated Client Bank Accounts: Each property has its own client current account and instant access deposit account for surplus funds, in line with client preferences and trust account legislation.
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Accounts Payable/Receivable Processing: Timely and documented management of all invoices, supplier payments, and incoming funds.
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Ledger Management: Maintenance of an up-to-date financial ledger recording all property-related transactions with supporting documentation.
Annual Financial Reporting & Compliance
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Document Storage: All financial records (invoices, vouchers, receipts) are retained in accordance with legal and industry requirements.
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Accountant Coordination: We collate and submit necessary data to external accountants for preparation of annual service charge statements.
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Statement Distribution: Annual financial statements issued to all relevant stakeholders promptly and professionally.
Stakeholder Liaison & Issue Resolution
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Client, Leaseholder & Contractor Engagement: Regular communication with all parties for financial queries, approvals, and account clarification.
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Reactive Maintenance Processing: Financially tracking and processing maintenance issues in collaboration with approved contractors.
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Contractor & Supplier Payment Management: Coordinating payments and remittance advice for contracted works and services.
Additional & Tailored Services: Scalable Support for Complex Requirements
At DFC Property Management, we understand that no two developments are the same. That’s why we offer a suite of additional and specialist services that go beyond standard block management—designed to ensure regulatory compliance, enhance asset value, and support Directors and Freeholders with complete peace of mind.
All additional services can be customised based on your property’s size, complexity, and statutory obligations. Following a detailed site inspection, we’ll provide a tailored service proposal with a clear, transparent fee structure.
For developments with unique layouts, legacy compliance concerns, or bespoke service needs, DFC will conduct an in-depth site visit to scope out all operational and statutory requirements. A comprehensive service matrix and fee proposal will be provided with no hidden charges or commissions, aligned to your governance obligations and community expectations.
Governance & Secretariat Support
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Company Secretarial Services (AGM coordination, statutory filing, minutes)
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RTM or RMC Company Administration
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Director briefing and governance support
Fire, Health & Building Safety Compliance
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Fire Risk Assessments & Compliance Programmes (in line with Fire Safety Regulations 2022)
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Scheduled Fire Precaution Inspections
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Health & Safety Inspections aligned with HSE and ARMA guidelines
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Section 20 Consultation Management (Major Works & Long-Term Agreements)
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Remedial Works Supervision (Fire Doors, Cladding, EWS1 follow-up, etc.)
️ Major Works & Technical Oversight
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Major Works Project Management (Tendering, CDM Compliance, Contractor Oversight)
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Planned Maintenance Strategy & Budgeting
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Technical Surveyor Liaison & Specification Review
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Capital Works Coordination under Building Safety Act 2022
Site Engagement & Operational Reporting
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Site Inspections (Quarterly or Annual)
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Digital photographic reporting & recommendations
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Resident liaison during works or inspections
We can tailor our residential block property management services to client needs exactly. If your property management requirements are in excess of the standard services offered, please let us know and we will organise a site visit to ensure all areas are included. Once the site visit is complete we’ll provide details of the applicable fees.
Inspections
Property Inspections & Maintenance Management
Planned, Proactive, and Personalised
At DFC Property Management, inspections aren’t just routine—they’re strategic. Regular site inspections are central to our commitment to quality, compliance, and early intervention. They allow us to identify issues before they escalate, ensure standards are maintained, and demonstrate to clients and residents that their development is being professionally and proactively cared for.
We conduct scheduled, detailed inspections across all our developments—ranging from visual checks of communal areas and structural elements to reviews of health, fire, and safety compliance. Every inspection is documented digitally, with photographic evidence and actionable recommendations delivered clearly and transparently to our clients.
Responsive Action, Transparent Process
When maintenance or repairs are needed, we move swiftly and smartly. All works are carried out by vetted, insured, and approved contractors who understand our high standards—and yours. Whether it’s a minor issue like a light fitting or a major structural project like a roof replacement, we ensure that:
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Only qualified and regulated professionals are appointed for technical works
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All works meet or exceed current legislative and safety standards
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We obtain best value without compromising on quality or compliance
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Clients and leaseholders are kept fully informed throughout the process
For larger or more complex remedial works, our team will manage the Section 20 consultation process, liaise with residents, and coordinate the project from tender to sign-off. We make it easy to stay engaged and updated—no jargon, no hidden costs, just clear communication and professional execution.
️ Tailored Service for Developers, Freeholders & RMCs
Every building is different, and so are the people who own and live in them. We work closely with property developers, freeholders, residents’ management companies, and right-to-manage groups to design inspection and maintenance frameworks that reflect the specific age, structure, and occupancy of each property.
If your site requires a more bespoke approach—perhaps due to listed status, mixed-use layouts, or historical defects—we’ll conduct a detailed site visit, create a customised plan, and provide transparent costings upfront.
A Partner That Listens
We believe great property management is a two-way street. That’s why we value resident and client feedback at every stage—from everyday repairs to long-term capital planning. We don’t just inform you—we involve you.
If you’re seeking a proactive and personable managing agent in the South East & West of England we’d be delighted to speak with you.
Get in touch today to discuss how we can tailor our service to meet your development’s unique needs.
Contact Us
Call us today to give us the necessary information and we will deal with any requests or problems in a timely manner and with the competence you expect from a professional property management company.
